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Email Organization Specialist
Remote
Project-based contractor
What You’ll Do
We are seeking an experienced Bookkeeper to support various accounting tasks across four business entities (one parent, 4 subsidiaries). Duties will include management of customer invoicing and related accounts receivable process, monitoring and recording data flow into our general ledger software (Xero), documentation of all accounting tasks, organization, and filing of key accounting documents, analysis of accounting data for accuracy, reconciling various accounting systems, generating operational and financial reports, and completing any other tasks as required. The ideal candidate is a team player with a proactive customer service mindset; someone who is detail-oriented, but still able to see the ‘big picture’ of what data is communicating to the organization; someone who enjoys learning every day and researching answers to new questions; and finally, someone interested in joining a company long-term to help us meet our ambitious long-term organizational goals.
Your Responsibilities
Provides staffing expertise and service to our clients ensuring effective, efficient, and focused selection of top talent.
Partners with clients to define candidate profiles required for success and/or update job descriptions for open positions.
Manages full-cycle recruitment processes from defining position criteria with business management to selecting and placing candidates appropriately.
Creatively and assertively sources applicants through online channels, such as LinkedIn and other professional networks.
Recruits, screens and evaluates candidates, providing feedback to hiring managers based on established criteria.
Facilitates interview and selection process; partners with hiring manager for final selection and negotiation.
Conducts regular follow-up meetings with managers to determine the effectiveness of recruiting plans and their implementation.
Actively develops and maintains external relationships which may provide candidate referrals. This includes participation in industry events, job fairs, associations, active networking, and cold-calling as necessary.
Coaches managers in effective screening, interviewing and selection techniques.
Counsels line managers in final selections, compensation and the recruitment process in general.
Supports and suggests improvements to overall staffing strategies, policies, practices, and standards.
Maintains timely communication with hiring managers, candidates, and the HR team.
Develops subject matter expertise in assigned business groups.
Plays an active role in employer branding initiatives by promoting the client's image as an employer of choice; crafts compelling content for the client's website, social media platforms, and job listings; manages company’s online presence on various job boards.
Provides Career Transition services, offering job search coaching and support to recently laid-off employees to help them effectively navigate their job search and career transition.
Participate in the evaluation and optimization of Applicant Tracking Systems (ATS), ensuring that these systems are effectively leveraged to streamline the recruitment process, track candidates, and generate relevant reports.
Maintains records of all materials used for recruitment and talent acquisition initiatives, including interview notes and related paperwork, in company and client recruiting systems.
Participates in internal recruitment and process management activities as needed.
Adheres to all confidentiality with respect to any aspect of the data handled or services rendered in the undertaking of the position.
Adapts to various duties and tasks as needed, playing a key part in the accomplishment of team and organizational objectives.
Our Perfect Candidate
3-5 years of relevant experience in bookkeeping or accounting. Proficiency in Xero (with Xero certification) required and experience with its external integrations preferred. Experience with Stripe is required. Experience with Make.com or Zapier is preferred. Proficient in Microsoft Office, especially Excel. Experience with Gusto is preferred. Credentials comparable to a US CPA license are preferred, though not required. Fluent in English, both written and verbal. Comfortable working in a fully remote environment. Ability to interact with colleagues, customers, and vendors in a professional manner via phone and video. Understanding of US federal and state tax concepts and compliance, including sales tax, payroll tax, and income tax. Comfortable learning new software and systems. Experienced in creating and streamlining processes and procedures. Basic writing skills for documentation and communication.
Education
Why Work for Us?
Working Conditions
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